Tender Advertisement #1260465

The Contract provides for the whole of the works specified in Schedule 3.2 to include:
1. Development of communication plans across identified projects
The design and development of project specific communication plans to be used across capital works major and minor projects. The plans will provide a guided approach to the delivering of effective inclusive communication to residents and stakeholders.
Plans will outline the overarching engagement objectives and describe the high-level approach of engagement that the consultant recommends Council should take to ensure clear, timely and transparent communication for the specific project.
The plan will include but not be limited to:
• the communications and engagement approach, including the role of the engagement across the life of the broader project
• our engagement objectives and guiding principles
• the IAP2 Public Participation Spectrum
• summary of stakeholders who will have influence in the delivery of the plan
• description of the communication and engagement activities including level of engagement, target stakeholders and indicative dates for engagement and communication activities
• communication and complementary engagement activity schedule, Gantt chart and resourcing plan
• communication and engagement materials and tools
• monitoring and evaluation approach and associated indicators
• project risks and associated risk mitigations
The plan will align with Alpine Shire Council’s Communication Policy (Attachment 1)
2. Content and copy creation
Dedicated copywriting and content creation, working with the Asset Development Team Project Officers to create and deliver content to final draft for review, sign off and publication for all major projects and other selected projects.
This may include but not be limited to:
• All writing material including: Marketing collateral, media releases, social media posts, emails, website content, online survey development
• All artwork material including: PowerPoint presentations, social media graphics, newspaper ads, web graphics
Asset Development Project Officers will provide the following information per project:
• Background on the project including funding sources and relevant external organisation communications requirements
• Details of key stakeholders
• Key messages, including perceived risks in communication and engagement
• Distribute documentation prepared by the consultant via the requisite channel – email / Facebook / letter.
• Accompany the consultant during any engagement sessions.
• Organise the logistics including supply of plans and images / booking of venues.
3. Ongoing Tactical Communication Support
Implementation of the communication plans across approximately ten major projects (24 month project lifecycle) and ten minor projects (12 month project lifecycle) and any new projects that need communication support.
Project examples can be found here: https://dashboard.alpineshire.vic.gov.au/public-dashboard