Tender Advertisement #928979

REQUEST FOR TENDER

PRINTING SERVICES SOLUTION

The Pacific Islands Forum Secretariat (PIFS) is seeking to improve its printing service solution and implementation of document management system which includes archiving and digitization from reputable vendors.

The vendor must bid for all items listed in (a). All proposals will include knowledge transfer, mentoring and working with the PIFS staff.

All vendors are expected to make a presentation on their bids on request within 2 working days.

The services are expected to be delivered within 1 month after being awarded.

a.) Propose and Supply of a Printing Solution for the following:
i.) Lower the cost of operations;
ii.) Digitize using a Document Management Solution; and
iii.) Efficient billing system of users and programs

b.) The Secretariat reserves the right to:
i.) Withdraw or cancel any or all items listed above;
ii.) Is not bound to accept the lowest or any tender and reserves the right to award the service provider at its sole discretion and convenience without assigning any reasons; and
iii.) Accept or reject any proposal without thereby incurring any liability to the affect Bidder.

Eligibility Criteria

a. Have at least two engineers with current certification for this job;
b. Be registered with Registrar of Companies and must possess a valid business license.
c. Documentary evidence must be provided;
d. Have a valid TIN Registration Number and documentary evidence for the same is to be provided;
e. At least provide three corporate organisations as referees for the supply of similar services and contact details for referees must be provided;
f. Should also provide the following:
g. Declaration that their company is financially solvent signed off by the CEO of the company;
i.) A bank letter to prove the company is financial solvent;
ii.) Provide a copy of the company profile; and
h. Must have single fully functional contact Support Center with 24 X 7 support.

Response by Vendor:

a. Scope of works covered under the project;
b. Solution proposed must include any and/or extra works that may be done in order to successfully complete the project;
c. The vendor’s submission must include a full project time schedule;
d. The vendor’s submission must state in full, all costs associated with the project;
e. The vendor must submit the names of the Project engineers who will be tasked with this project. For each engineer involved in the installation and configuration the vendor must submit a copy of the engineer’s certification;
f. As part of the vendors response to this RFT the vendor must include a list of 3 corporate sites where the vendor’s proposed project engineers have worked on a similar project;
g. The soft copy of the submission must be in MS Office Word format or PDF; and
h. Vendors are expected to make a presentation on their bids on request within 2 working days.

HOW TO APPLY

5. Submissions should be clearly marked as:

T2/2017-Request for Tender: “PRINTING SERVICES SOLUTION.”

Method of Submissions:

Interested Vendors are encouraged to provide written submissions to address the eligibility criteria and response, as well as a financial proposal.

Submissions must be forwarded in PDF format following the instructions at: www.tenders.net/forumsec.

*All interested bidders will need to register at www.tenders.net/forumsec.

Deadline for Submissions:

Submissions need to reach the Forum Secretariat by 5pm (Fiji time) Wednesday 22 February 2017.

Late or incomplete tenders will not be considered.

All queries or requests for information must be submitted via the Question and Answer Forum on www.tenders.net/forumsec before 5pm on Thursday 9 February 2017.

All queries will be responded to via the Question and Answer Forum on www.tenders.net/forumsec before 5pm on Monday 13 February 2017.

Note:

The Secretariat will not be responsible for non-receipt/non-delivery of the Bid documents due to any reason whatsoever.


Any complaints regarding the Secretariat’s tender must be directed to the following email: Tender.Complaints@forumsec.org.. Complaints must be well founded and should not be used as a mechanism for notifying displeasure with the outcome of a tender award. Further information on making a complaint can be found on the Policies & Information page at http://tenders.forumsec.org.

In the event that further information is required by the Secretariat in relation to the Request for tender, the Secretariat reserves the right to seek the required information without the need for calling for re-submission of proposals.