Tender Advertisement #1045286

REQUEST FOR TENDER

PIFS CATERING SERVICES & STAFF CAFETERIA OPERATION

The Pacific Islands Forum Secretariat seeks a suitably qualified cafeteria operator to manage and operate a small Caféteria located within the Secretariat Head Quarters at Ratu Sukuna Road, Suva and to provide catering services for all its official functions and meetings.

The Secretariat has a total of 98 staff based at its Head Quarters and hosts an average of 40-50 meetings a year with a range of participants from 10-100 at any one time. A full day meeting includes morning tea, lunch and afternoon tea.
Depending on the meeting organisers and the type of meetings held, the Secretariat also hosts cocktail functions to compliment the meetings where refreshments and cocktail food servings are also provided in the evenings. In addition, the Secretariat Staff also need to have a cafeteria provider to provide coffee, food & refreshments during working hours from 9:30am 4:00pm Mondays to Fridays at a monthly rental rate to be agreed.

Service Information

The details of the services to be provided is contained in the Terms of Reference (ToR) which could be obtained from www.tenders.net/forumsec.

The RFT should include the following:-
• Evidence of the applicant's experience in the management and operation of a food outlet preferably in an urban setting within the last 3 years;
• Evidence of a suitably qualified food safety measures and capable staffing to promote and perform the services to a high standard;
• Evidence of their financial capacity and capability to perform catering services; and
• Proposed rental price for the staff cafeteria.
Registrants must note that some investment will be required prior to commencement of the Services. Proposals must outline the plan for the following main services.
• Operation of a Coffee shop that produces good quality coffee
• Operation of a Sandwich /Food Bar to cater for staff and visitors
• Provide Catering for meetings and functions held at the Secretariat compound.

HOW TO APPLY

To be eligible, Registrants must be Fiji nationals or own a catering business in Fiji.

Submissions should be clearly marked as:
T.25/2018-REQUEST FOR TENDER: "PIFS CATERING SERVICES & STAFF CAFETERIA OPERATION".

Method of Submissions:

Interested Vendors are encouraged to provide written submissions to address the eligibility criteria and response, also should attach their company resume.

Interested suppliers should forward their Expression of Interest which first should be converted to the PDF format, max.10.0MB and submit electronically following the instructions at www.tenders.net/forumsec.

*All interested bidders will need to register at www.tenders.net/forumsec.

Deadline for Submissions:

Submissions need to reach the Forum Secretariat by 5:00pm, Thursday 31 January 2019 (Fiji time).

Late or incomplete submissions will not be considered.

Question and Answer:

All queries or request for information must be submitted via the Question and Answer Forum at www.tenders.net/forumsec. Tenderers may submit questions in writing to the mentioned Question and Answer Forum before 4.00pm, Friday 25 January 2019 (Fiji time).

The Secretariat has no obligation to provide clarification after this date.

Note: The Secretariat will not be responsible for non-receipt/non-delivery of the Bid documents due to any reason whatsoever.

Any complaints regarding the Secretariat's tender must be directed to the following email: Tender.Complaints@forumsec.org. This email address will forward your complaint to a person that is independent and removed from the tender process. Complaints must be well founded and should not be used as a mechanism for notifying displeasure with the outcome of a tender award. Further information on making a complaint can be found on the Policies & Information page at http://tenders.forumsec.org.
In the event that further information is required by the Secretariat in relation to the tender for consultancy, the Secretariat reserves the right to seek the required information without the need for calling for re-submission of proposals.