Tender Advertisement #1047416

REQUEST FOR TENDER

PACIFIC RESILIENCE PARTNERSHIP (PRP) CONFERENCE COORDINATOR/FACILITATOR

BACKGROUND

The Pacific Resilience Partnership through the Pacific Islands Forum is seeking submissions from reputable and suitably qualified/experienced persons for the purpose of planning, managing and coordinating the inaugural Pacific Resilience Meeting, "Youth Futures in a Resilient Pacific", from 30th April - 2nd May, 2019 at the University of South Pacific, Suva, Fiji.

SCOPE OF WORK

The coordinator will be based at the Pacific Islands Forum Secretariat and will report to the Pacific Resilience Meeting (PRM) Organising Committee, for all aspects of the work, including the production of the required outputs.
Key tasks include:

• Develop a Preparation Plan outlining key steps, responsible person/entity and timeline; this to include management meetings with the organizing committee, communication team when required to review progress
• Ensure that the PRP Taskforce and constituencies are kept abreast of meeting preparation plans
• Monitor expenditure of the budget for review by the Organising Committee
• Other actions as maybe required on the direction of the Organising Committee or Support Unit.

The more detailed description of the work is set out under the Terms of Reference (TOR) document which can be downloaded from www.tenders.net/forumsec.

KEY QUALIFICATIONS AND EXPERIENCES

o Degree in social sciences, development, environment studies or equivalent
o Demonstrated experience in organizing and coordinating regional events
o Demonstrated experience in drafting and writing reports
o Demonstrated experience in working in the Pacific region
o Understanding of the Pacific region especially in areas associated with Resilience
o Good grasp of the Resilience regional policy architecture
o Experience working with Pacific stakeholders around climate change and disaster risk management
o Understanding of the global architecture in climate change and disaster risk management
o An experience working with youth is an asset

HOW TO APPLY

Submissions should be titled:

REQUEST FOR TENDER

CONFERENCE COORDINATOR/FACILITATOR

Method of Submission:

Submissions must be forwarded in PDF format following the instructions at www.tenders.net/forumsec

Note: Tenders must be submitted with clear labelling of the technical offer and the financial offer. The Technical Offer documents must be saved and submitted clearly labelled "A. Technical Offer". Financial Offer documents must be saved and submitted clearly labelled "B. Financial Offer".

The electronically submitted documents should be converted to the PDF format.

Deadline for Submissions:

Submissions need to reach the Secretariat by 4pm, Wednesday 30th January 2019.

Late or incomplete tenders will not be considered.

Questions and Answers

All queries or request for information must be submitted via the Question and Answer Forum at www.tenders.net/forumsec . Tenderers may submit questions in writing to the mentioned Question and Answer Forum before the stated "deadline for requesting clarifications Wednesday 23rd January 2019. The Secretariat has no obligation to provide clarification after this date.

Note: The Secretariat will not be responsible for non-receipt/non-delivery of the Bid documents due to any reason whatsoever.

Any complaints regarding the Secretariat's tender must be directed to the following email: Tender.Complaints@forumsec.org. This email address will forward your complaint to a person that is independent and removed from the tender process. Complaints must be well founded and should not be used as a mechanism for notifying displeasure with the outcome of a tender award. Further information on making a complaint can be found on the Policies & Information page at http://tenders.forumsec.org.

In the event that further information is required by the Secretariat in relation to the tender for consultancy, the Secretariat reserves the right to seek the required information without the need for calling for resubmission of proposals.