Tender Advertisement #1062926

REQUEST FOR TENDER

REVIEW OF THE PACIFIC ISLANDS CENTRE (PIC) TOKYO

Background

The Pacific Islands Forum Secretariat (PIFS) is inviting tenders from interested English-speaking international Consultants to Review the Pacific Islands Centre (PIC) Tokyo. The Review team will be made up of two experts. One expert will be contracted from Japan and the other from the Pacific region. Both Consultants will be required to work as a team.

The Pacific Islands Centre (PIC) is an international organization based in Tokyo, Japan. The organization was established in 1996 under a formal agreement between the Japanese Government and the Pacific Islands Forum. The PIC is managed by a Governing Board whose members include the Japan Ministry of Foreign Affairs and the Pacific Islands Forum Secretariat. The Board meets annually to review PIC's performance against its strategic focus areas.

The PIC's role is to promote exports from the pacific island countries to Japan; to promote the inflow of investments from Japan to the pacific island countries; to assist pacific island countries with cost-effective imports from Japan and to promote pacific island tourism in Japan. Working directly with pacific island business, the PIC contributes to the economic development of the pacific island countries through export facilitation and the promotion of pacific island products in Japan.

Purpose

The deliverables for this Review include consultations with PIC stakeholders and clients in selected countries and prepare a well-presented report with recommendations based on its findings. A whole of organization assessment will be necessary to determine PIC's value proposition. Within this context, the review will measure the full impact the PIC has had on the pacific island economies. This will guide the future of the PIC in terms of its effectiveness, results, efficiency, funding model, staffing, location and governance structure to inform a decision by the Governing Board and its stakeholders. The review will examine the best practice qualities of typical trade promotion offices & agencies and measure these against the current qualities of the PIC. Together with trade data the report should offer an analysis of trade patterns between Japan and the Pacific Island economies and offer innovative solutions where PIC could make the greatest impacts.

Scope of Work

The Secretariat is seeking suitably qualified consultants to undertake this assignment. The Terms of reference (ToR) for this Consultancy can be downloaded at: www.tenders.net/forumsec

Expression of interest for the technical assistance should include a brief outline of the proposed activities, the proposed fee and resume outlining key qualifications and relevant work experience that respond to the TOR.

HOW TO APPLY

Submissions should be entitled:

Open Tender - Single Stage -REVIEW OF THE PACIFIC ISLANDS CENTRE (PIC) TOKYO

Method of Submissions:

Submissions must be forwarded in PDF format following the instructions at www.tenders.net/forumsec
Note: Tenders must be submitted with clear labelling of the technical offer and the financial offer. The Technical Offer documents must be saved and submitted clearly labelled "A. Technical Offer". Financial Offer documents must be saved and submitted clearly labelled "B. Financial Offer".

The electronically submitted documents should be converted to the PDF format.

Deadline for Submissions:

Submissions need to reach the Secretariat by 5pm on Tuesday 30 April 2019 (Fiji time).

Late or incomplete tenders will not be considered.

Questions and Answers

All queries or request for information must be submitted via the Question and Answer Forum at www.tenders.net/forumsec . Tenderers may submit questions in writing to the mentioned Question and Answer Forum before the stated "deadline for requesting clarifications" 5pm on 18 April 2019 (Fiji time).The Secretariat has no obligation to provide clarification after this date.

Note: The Secretariat will not be responsible for non-receipt/non-delivery of the Bid documents due to any reason whatsoever.

Any complaints regarding the Secretariat's tender must be directed to the following email: Tender.Complaints@forumsec.org. This email address will forward your complaint to a person that is independent and removed from the tender process. Complaints must be well founded and should not be used as a mechanism for notifying displeasure with the outcome of a tender award. Further information on making a complaint can be found on the Policies & Information page at http://tenders.forumsec.org.

In the event that further information is required by the Secretariat in relation to the tender for consultancy, the Secretariat reserves the right to seek the required information without the need for calling for resubmission of proposals.