Tender Advertisement #1112544

REQUEST FOR TENDER

Design and Facilitation - Regional Civil Society Forum 2020

OVERVIEW

The Pacific Islands Forum Secretariat (PIFS) under the EU funded “Regional Authorizing Office’s (RAO) Technical Capacity Building Fund (TECBUF)” is seeking submissions from reputable and suitably qualified/experienced service providers to design and facilitate the Regional Civil Society Organization Forum to take place in Suva, Fiji from 25 - 27 March 2020. The role is a short- term engagement specifically for the facilitation of the annual event with some preparatory tasks in coordinating design and delivery.

SCOPE OF WORK

The successful consultant will need to provide:
• Event program design in consultation with PIFS and CSO stakeholders
• Agenda setting
• Facilitation of the CSO Forum and associated events
• Coordination support for linked activities

Detailed specifications are set out under the Terms of Reference (TOR) document which can be downloaded from www.tenders.net/forumsec.

HOW TO APPLY

Submissions should be entitled:

Request for Tender – Facilitation of Regional Civil Society Organization Forum 2020

Method of Submissions:

Submissions must be forwarded in PDF format following the instructions at www.tenders.net/forumsec

Note: Tenders must be submitted with clear labelling of the technical offer and the financial offer. The Technical Offer documents must be saved and submitted clearly labelled “A. Technical Offer”. Financial Offer documents must be saved and submitted clearly labelled “B. Financial Offer”.

The electronically submitted documents should be converted to the PDF format. note that the maximum email file size allowed is 10mbs.

Deadline for Submissions:

Submissions need to reach the Secretariat by Thursday 23 January 2020, 4.00pm Fiji Time.

Late or incomplete tenders will not be considered.

Questions and Answers

All queries or request for information must be submitted via the Question and Answer Forum at www.tenders.net/forumsec . Tenderers may submit questions in writing to the mentioned Question and Answer Forum before the stated “deadline for requesting clarifications” Thursday 16 January 2020. The Secretariat has no obligation to provide clarification after this date.

Note: The Secretariat will not be responsible for non-receipt/non-delivery of the Bid documents due to any reason whatsoever.

Any complaints regarding the Secretariat’s tender must be directed to the following email: Tender.Complaints@forumsec.org. This email address will forward your complaint to a person that is independent and removed from the tender process. Complaints must be well founded and should not be used as a mechanism for notifying displeasure with the outcome of a tender award. Further information on making a complaint can be found on the Policies & Information page at http://tenders.forumsec.org.

In the event that further information is required by the Secretariat in relation to the tender for consultancy, the Secretariat reserves the right to seek the required information without the need for calling for resubmission of proposals.