Tender Advertisement #1193263

REQUEST FOR TENDER

Consultancy Services to deliver digital content to support the communication objectives of the Pacific Islands Forum

Background

Founded in 1971, the Pacific Islands Forum is the region’s premier political and economic policy organisation. The Forum Leader’s Vision is for a region of peace, harmony, security, social inclusion and prosperity, so that all Pacific people can lead free, healthy, and productive lives. www.forumsec.org

The work of the Pacific Islands Forum Secretariat (PIFS) is guided by the Framework for Pacific Regionalism (FPR): the expression of a common sense of identity and purpose, leading progressively to the sharing of institutions, resources, and markets, with the purpose of complimenting national efforts, overcoming common constraints, and embracing sustainable and inclusive development within Pacific countries and territories and for the Pacific region as a whole.

The FPR is underpinned by the Blue Pacific narrative, endorsed by Forum Leaders in Samoa in 2017, which calls for a long-term regional commitment to act as one “Blue Continent” to achieve its development aspirations. The Leaders vision was that it would serve as the platform to reinforce and inspire the region in its shared stewardship of the Pacific Ocean, and to reaffirm the connections of Pacific peoples with their natural resources, environment, culture and livelihoods.

The Communications and Public Affairs Team:
1. Uses a strategic approach to prioritise and drive communications
2. Leads on external communications
3. Supports our internal teams to deliver targeted communications
4. Promotes the work of the forum and the members
5. Drives awareness, action and advocacy to advance the priorities of the Leaders.

We are focussed on communications that are:
• Consistent and high-quality
• Relevant
• Digital and engaging; and
• Timely.

More than ever before we are relying on technology to discuss, inform, influence and inspire. To be relevant and engaging we need to create great content that connects with our audiences and effectively use digital platforms to reach them.

Purpose

The Consultant is required to work closely with the Communications Team in order to deliver on the following outputs;
- Plan and create original content that makes the most of our digital platforms and resonates with our audiences
- Make recommendations on product creation and visibility material
- Script, story board, shoot and edit short videos including interviews
- Work with videographers overseas to shoot footage where needed
- provide own equipment

Scope of Work

To engage a consultant to carry out the tasks set out under the Terms of Reference (TOR) document which can be downloaded from www.tenders.net/forumsec.

HOW TO APPLY

Submissions should be entitled:

[REQUEST FOR TENDER – Consultancy Services to Deliver Digital Content to Support the Communications Objectives of the Pacific Islands Forum

Method of Submissions:

Submissions must be forwarded in PDF format following the instructions at www.tenders.net/forumsec

Note: Tenders must be submitted with clear labelling of the technical offer and the financial offer. The Technical Offer documents must be saved and submitted clearly labelled “A. Technical Offer”. Financial Offer documents must be saved and submitted clearly labelled “B. Financial Offer”.

The electronically submitted documents should be converted to the PDF format.

Deadline for Submissions:

Submissions need to reach the Secretariat by 5pm, Wednesday, 31 March 2021.

Late or incomplete tenders will not be considered.

Questions and Answers

All queries or request for information must be submitted via the Question and Answer Forum at www.tenders.net/forumsec . Tenderers may submit questions in writing to the mentioned Question and Answer Forum before the stated “deadline for requesting clarifications” 25 March 2021. The Secretariat has no obligation to provide clarification after this date.

Note: The Secretariat will not be responsible for non-receipt/non-delivery of the Bid documents due to any reason whatsoever.

Any complaints regarding the Secretariat’s tender must be directed to the following email: Tender.Complaints@forumsec.org. This email address will forward your complaint to a person that is independent and removed from the tender process. Complaints must be well founded and should not be used as a mechanism for notifying displeasure with the outcome of a tender award. Further information on making a complaint can be found on the Policies & Information page at http://tenders.forumsec.org.

In the event that further information is required by the Secretariat in relation to the tender for consultancy, the Secretariat reserves the right to seek the required information without the need for calling for resubmission of proposals.