Tender Advertisement #1204419

REQUEST FOR TENDER

2021 Pacific Resilience Meeting (PRM) Logistics Coordinator

Background

The consultancy is established for the purpose of planning, managing, and coordinating the logistical arrangements for the 2021 Pacific Resilience Meeting (PRM), from 6th to 8th July 2021.

The PRM brings together representatives of Governments and Administrations of Pacific Countries and Territories, Civil Society Organisations, Private Sector representatives, Partner agencies including regional and multilateral organisations, as well as academia.

For 2021 it will be held virtually with satellite hubs at the national level to enable participation and engagement from the national level.

Purpose

The main objective of the tender is to select a suitable candidate to facilitate and coordinate all logistics of the 2021 PRM with a specific focus on setting up the national satellite hubs for all participating Pacific Island Countries and Territories (PICTs).

The consultant will be expected to set-up and coordinate with national focal points that will assist with progressing the logistical set-up at the national level.

Scope of Work

The 2021 PRM Logistics Coordinator will be based at the Pacific Islands Forum Secretariat and will be accountable to the PIFS EU-PACRES Project Coordinator for all aspects of the work, including coordinating reports from the national level focal points as per specifications set out under the Terms of Reference (TOR) document which can be downloaded from www.tenders.net/forumsec.

Academic Qualifications

• Degree in social sciences, development, environment studies or equivalent,
• Demonstrated experience in organizing and coordinating regional events both physically and virtually,
• Demonstrated experience in drafting and writing reports,
• Demonstrated experience in working in the Pacific region.

HOW TO APPLY

Submissions should be entitled:

REQUEST FOR TENDER – 2021 Pacific Resilience Meeting (PRM) Logistics Coordinator

Method of Submissions:

Submissions must be forwarded in PDF format following the instructions at www.tenders.net/forumsec

Note: Tenders must be submitted with clear labelling of the technical offer and the financial offer. The Technical Offer documents must be saved and submitted clearly labelled “A. Technical Offer”. Financial Offer documents must be saved and submitted clearly labelled “B. Financial Offer”.

The electronically submitted documents should be converted to the PDF format.

Deadline for Submissions:

Submissions need to reach the Secretariat by 4pm, Friday, 14 May 2021.

Late or incomplete tenders will not be considered.

Questions and Answers

All queries or request for information must be submitted via the Question and Answer Forum at www.tenders.net/forumsec . Tenderers may submit questions in writing to the mentioned Question and Answer Forum before the stated “deadline for requesting clarifications” Monday 10 May 2021. The Secretariat has no obligation to provide clarification after this date.

Note: The Secretariat will not be responsible for non-receipt/non-delivery of the Bid documents due to any reason whatsoever.

Any complaints regarding the Secretariat’s tender must be directed to the following email: Tender.Complaints@forumsec.org. This email address will forward your complaint to a person that is independent and removed from the tender process. Complaints must be well founded and should not be used as a mechanism for notifying displeasure with the outcome of a tender award. Further information on making a complaint can be found on the Policies & Information page at http://tenders.forumsec.org.

In the event that further information is required by the Secretariat in relation to the tender for consultancy, the Secretariat reserves the right to seek the required information without the need for calling for resubmission of proposals.