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REQUEST FOR OPEN TENDER – SINGLE STAGE

Consultant to Design and Develop the OPOC Online and Real-time Pacific Ocean Initiatives Dashboard and its Database

Background

In 2010, the Pacific Islands Forum Leaders endorsed the Framework for the Pacific Oceanscape (FPO) which serves as the regional ocean policy document. The strategic action 2A & AB of the FPO speaks to:

i) the appointment of the Pacific Ocean Commissioner (POC) and it dedicated support as the Office of the Pacific Ocean Commissioner (OPOC) and
ii) the establishment of the Pacific Ocean Alliance (POA) as a multi-stakeholder mechanism that would provide effective cross-sectoral discussions and coordination on the ocean issues in the region.

Further to the above, the OPOC was tasked to ensure necessary high-level representation, attention and coordination to ocean priorities, decisions, and processes at all levels. More specifically to strengthen ocean governance, collaboration between stakeholders, add value to existing ocean efforts and comprehensively evaluate progress of implementation on the FPO and all other ocean-related policies, decisions, and commitments.

As an attempt to put in place necessary tools to enact better coordination, evaluation and reporting on ocean issues, in 2014 the Pacific Islands Forum Leaders through their “Palau Declaration on The Ocean: Life and Future”, emphasized the need to build a comprehensive register of initiatives and relevant data as referenced on para 15 of the Declaration:

“15. We call on the office of the Pacific Ocean Commissioner, with the support of the Pacific Ocean Alliance, to build on the actions listed with this Declaration and maintain a more comprehensive ongoing register of initiatives and relevant data and information across the spectrum of the Pacific Ocean as a basis for promoting and monitoring the sustainable development of our Ocean and fostering integrated management approaches, where appropriate. This register should assist in reducing individual country reporting in the long term and help to facilitate the necessary collective reporting from this region towards global monitoring efforts under the SDG on Oceans and Seas and the Post 2015 Development Agenda”.

Purpose

To design an online business application (system solutions) that will enable OPOC to deploy the following outcomes:

a) Capture by entering online Pacific Ocean Initiatives/Projects data
b) Data sharing through real-time reporting and dashboard
c) System integration capabilities with existing and future systems
d) System is user-friendly and easy to use
e) System is secured with online access

Scope of Work

To design and develop the online and real-time Pacific Ocean Initiatives/Projects Dashboard and its Database (back-end data source) as per specifications set out under the Terms of Reference (TOR) document which can be downloaded from www.tenders.net/forumsec.

HOW TO APPLY

Submissions should be entitled:

Open Tender (Single Stage) – Consultant to Design and Develop the OPOC Online & Real-time Pacific Ocean Initiatives Dashboard and its Database.

Method of Submissions:

Submissions must be forwarded in PDF format following the instructions at www.tenders.net/forumsec

Note: Tenders must be submitted with clear labelling of the technical offer and the financial offer. The Technical Offer documents must be saved and submitted clearly labelled “A. Technical Offer”. Financial Offer documents must be saved and submitted clearly labelled “B. Financial Offer”.

The electronically submitted documents should be converted to the PDF format.

Deadline for Submissions:

Submissions need to reach the Secretariat by Tuesday, 6 July 2021.

Late or incomplete tenders will not be considered.

Questions and Answers

All queries or request for information must be submitted via the Question and Answer Forum at www.tenders.net/forumsec . Tenderers may submit questions in writing to the mentioned Question and Answer Forum before the stated “deadline for requesting clarifications” Tuesday, 29 June 2021. The Secretariat has no obligation to provide clarification after this date.

Note: The Secretariat will not be responsible for non-receipt/non-delivery of the Bid documents due to any reason whatsoever.

Any complaints regarding the Secretariat’s tender must be directed to the following email: Tender.Complaints@forumsec.org. This email address will forward your complaint to a person that is independent and removed from the tender process. Complaints must be well founded and should not be used as a mechanism for notifying displeasure with the outcome of a tender award. Further information on making a complaint can be found on the Policies & Information page at http://tenders.forumsec.org.

In the event that further information is required by the Secretariat in relation to the tender for consultancy, the Secretariat reserves the right to seek the required information without the need for calling for resubmission of proposals.