Tender Advertisement #1222210

Request for tender – Procurement and Installation of an Electronic Document and Records Management System [EDRMS] for the Pacific Islands Forum Secretariat

Background

The Pacific Islands Forum is the region’s premier political and economic policy organisation. Founded in 1971 and comprises of 16 member countries and 2 territories.

The Pacific Islands Forum works to foster cooperation between governments, collaboration with international agencies, and by representing the interests of its members.

As part the Pacific Islands Forum Secretariat’s (PIFS) ongoing business process improvement, the Secretariat recognises the need to strengthen its information and knowledge retention, and the processes to effectively capture, organise, disseminate and manage its records and multimedia materials.

Purpose

The Secretariat would like to call for tenders from qualified and experienced ICT Solution Providers and Software companies who can provide an Electronic Documents and Records Management System [EDRMS].

Scope of Works

The specifications for the tender is set out under the Terms of Reference (TOR) document which can be downloaded from www.tenders.net/forumsec.

HOW TO APPLY

Submissions should be clearly marked as:

Expression of Interest – Supply of PIFS Electronic Document and Records Management System

Method of Submissions:

Submissions must be forwarded in PDF format following the instructions at www.tenders.net/forumsec

Note: Tenders must be submitted with clear labelling of the technical offer and the financial offer. The Technical Offer documents must be saved and submitted clearly labelled “A. Technical Offer”. Financial Offer documents must be saved and submitted clearly labelled “B. Financial Offer”.

The electronically submitted documents should be converted to the PDF format. Please note that the maximum email file size allowed is 10mbs.

Deadline for Submissions:

Submissions need to reach the Secretariat by 4pm (Fiji Time) Tuesday 31 August 2021.

Late or incomplete tenders will not be considered.

Questions and Answers

All queries or request for information must be submitted via the Question and Answer Forum at www.tenders.net/forumsec . Tenderers may submit questions in writing to the mentioned Question and Answer Forum before the stated “deadline for requesting clarifications” 20 August 2021. The Secretariat has no obligation to provide clarification after this date.

Note: The Secretariat will not be responsible for non-receipt/non-delivery of the Bid documents due to any reason whatsoever.

Any complaints regarding the Secretariat’s tender must be directed to the following email: Tender.Complaints@forumsec.org. This email address will forward your complaint to a person that is independent and removed from the tender process. Complaints must be well founded and should not be used as a mechanism for notifying displeasure with the outcome of a tender award. Further information on making a complaint can be found on the Policies & Information page at http://tenders.forumsec.org.

In the event that further information is required by the Secretariat in relation to the tender for consultancy, the Secretariat reserves the right to seek the required information without the need for calling for resubmission of proposals.