Tender Advertisement #1371875

REQUEST FOR OPEN TENDER

AUDIO AND VISUAL UPGRADE FOR MEETING SUPPORT

Background

i. PIFS currently has the meeting infrastructure to support all meetings inside PIFS.
ii. PIFS does not have the infrastructure to support meeting outside of Pifs.
iii. To support meetings outside of pifs, we will require cannibalizing equipment’s from other meeting rooms, hence affecting meetings held in the secretariat.
iv. The cost of outsourcing this service to our vendors is very high in that it will cost us at least $8000 FJD a day. While supporting, the vendors will have access to highly classified information that is discussed during meetings.

Purpose

This proposal intends to mitigate all the issues and risks identified above.

Scope of Work

The full breakdown as per specifications are set out under the Terms of Reference (TOR) document which can be downloaded from www.tenders.net/forumsec.

HOW TO APPLY

Submissions should be entitled:

REQUEST FOR OPEN TENDER – AUDIO AND VISUAL UPGRADE FOR MEETING ROOMS

Method of Submissions:

Submissions must be forwarded in PDF format following the instructions at www.tenders.net/forumsec

Note: Tenders must be submitted with clear labelling of the technical offer and the financial offer. The Technical Offer documents must be saved and submitted clearly labelled “A. Technical Offer”. Financial Offer documents must be saved and submitted clearly labelled “B. Financial Offer”.

The electronically submitted documents should be converted to the PDF format.

Deadline for Submissions:

Submissions need to reach the Secretariat by 4pm, 27 June 2023.

Late or incomplete tenders will not be considered.

Questions and Answers

All queries or request for information must be submitted via the Question-and-Answer Forum at www.tenders.net/forumsec . Tenderers may submit questions in writing to the mentioned Question and Answer Forum before the stated “deadline for requesting clarifications” 20 June 2023. The Secretariat has no obligation to provide clarification after this date.

Note: The Secretariat will not be responsible for non-receipt/non-delivery of the Bid documents due to any reason whatsoever.

Any complaints regarding the Secretariat’s tender must be directed to the following email: Tender.Complaints@forumsec.org. This email address will forward your complaint to a person that is independent and removed from the tender process. Complaints must be well founded and should not be used as a mechanism for notifying displeasure with the outcome of a tender award. Further information on making a complaint can be found on the Policies & Information page at http://tenders.forumsec.org.

In the event that further information is required by the Secretariat in relation to the tender for consultancy, the Secretariat reserves the right to seek the required information without the need for calling for resubmission of proposals.