Tender Advertisement #1373648

REQUEST FOR OPEN TENDER

PIFS REGIONAL CLOUD INFRASTRUCTURE UPGRADE

Background

1. PIFS IT Infrastructure was initially designed to service a single office in Suva. Recently we have been mandated to connect to other satellite offices for sharing of common services.

2. PIFS will need to share common services with 3 other categories of offices that are located outside of Fiji. These are:
a. PTI network (Australia, New Zealand, China and Geneva (1 person))
b. Pacific Oceans Commission (Palau) (5 persons)
c. Subsidiary offices in Geneva (4 persons) and Kiribati (4 persons)

3. These common services are:
a. Access to the staff intranet portal
b. Access to the employee self-service portal
c. Access to secure sites for meeting papers
d. Library services and correspondence
e. Consolidation of software licensing

Azure Cloud Services
a. PIFS uses Microsoft Office365 with Azure AD hybrid version.
b. Azure AD is the next logical step to improve access to PIFS shared services such that other organizations and satellite offices can easily access PIFS information securely.
c. All future subsidiary organizations will need to use Azure services to connect.

Architecture design to link regional offices
a. The Secretariat, which used to operate as a standalone office in Suva, must improve its infrastructure in order to securely share common services as a result of decentralization of functions.

Purpose

Tender for the provision of Azure cloud services and Cloud architecture upgrade to facilitate implementation works for secure connectivity of remote offices.

Scope of Work

Design and implement a solution to: facilitate connectivity between PIFS in Suva with authorized offices for approved shared cloud and private services; and facilitate shared access between o365 tenants between @forumsec.org and approved domains on separate tenants as per specifications set out under the Terms of Reference (TOR) document, which can be downloaded from www.tenders.net/forumsec.

HOW TO APPLY

Submissions should be entitled:

Request for Open Tender – CLOUND INFRASTRUCTURE UPGRADE

Method of Submissions:

Submissions must be forwarded in PDF format following the instructions at www.tenders.net/forumsec

Note: Tenders must be submitted with clear labelling of the technical offer and the financial offer. The Technical Offer documents must be saved and submitted clearly labelled “A. Technical Offer”. Financial Offer documents must be saved and submitted clearly labelled “B. Financial Offer”.

The electronically submitted documents should be converted to the PDF format.

Deadline for Submissions:

Submissions need to reach the Secretariat by 4pm, Friday 5 July 2023.

Late or incomplete tenders will not be considered.

Questions and Answers

All queries or request for information must be submitted via the Question and Answer Forum at www.tenders.net/forumsec . Tenderers may submit questions in writing to the mentioned Question and Answer Forum before the stated “deadline for requesting clarifications” 28 June 2023. The Secretariat has no obligation to provide clarification after this date.

Note: The Secretariat will not be responsible for non-receipt/non-delivery of the Bid documents due to any reason whatsoever.

Any complaints regarding the Secretariat’s tender must be directed to the following email: Tender.Complaints@forumsec.org. This email address will forward your complaint to a person that is independent and removed from the tender process. Complaints must be well founded and should not be used as a mechanism for notifying displeasure with the outcome of a tender award. Further information on making a complaint can be found on the Policies & Information page at http://tenders.forumsec.org.

In the event that further information is required by the Secretariat in relation to the tender for consultancy, the Secretariat reserves the right to seek the required information without the need for calling for resubmission of proposals.