Tender Advertisement #1374373

REQUEST FOR TENDER (Open tender)

Microsoft Software Licensing Renewal

Background

Founded in 1971, the Pacific Islands Forum is the region’s premier political and economic policy organization. The Forum Leader’s Vision is for a region of peace, harmony, security, social inclusion, and prosperity, so that all Pacific people can lead free, healthy, and productive lives. The Pacific Islands Forum works to achieve this by fostering cooperation between governments, collaboration with international agencies, and by representing the interests of its members.

The work of the Forum is guided by the 2050 Strategy that was endorsed by Leaders in July 2022. It sets out the strategic vision, values, objectives, and approaches to achieve deeper regionalism in the Pacific. Pacific regionalism is recognized by leaders as:

The expression of a common sense of identity and purpose, leading progressively to the sharing of institutions, resources, and markets, with the purpose of complimenting national efforts, overcoming common constraints, and embracing sustainable and inclusive development within Pacific countries and territories and for the Pacific region as a whole.

The Pacific Islands Forum Secretariat (hereafter referred to as the Secretariat) based in Suva, Fiji, is mandated to coordinate the implementation of Forum Leader’s decisions. The Secretariat is seeking to contract a Microsoft Software Licensing Service provider to provide the required services, or solution.

Purpose

The objective of this tender is to identify a reputable vendor who is a Certified Partner, Reseller, and provider for aftermarket support on Microsoft Products. To renew the Secretariat’s Microsoft Software Licensing on Office 365 (200 Users) and other existing Microsoft software products.

Scope of Work

To renew the Microsoft Software License Software License as per specifications set out under the Terms of Reference (TOR) document which can be downloaded from www.tenders.net/forumsec.

HOW TO APPLY

Submissions should be entitled:

REQUEST FOR TENDER (Open- Single Stage) – Microsoft Software License Renewal

Method of Submissions:

Submissions must be forwarded in PDF format following the instructions at www.tenders.net/forumsec

Note: Tenders must be submitted with clear labelling of the technical offer and the financial offer. The Technical Offer documents must be saved and clearly labelled “A. Technical Offer” when submitting. Financial Offer documents must be saved and submitted with clearly labelled “B. Financial Offer”.

The electronically submitted documents should be converted to the PDF format.

Deadline for Submissions:

Submissions need to reach the Secretariat by 3pm, Friday 7 July 2023.

Late or incomplete tenders will not be considered.

Questions and Answers

All queries or requests for information must be submitted via the Question-and-Answer Forum at www.tenders.net/forumsec . Tenderers may submit questions in writing to the mentioned Question and Answer Forum before the stated “deadline for requesting clarifications” Friday 30 June 2023. The Secretariat has no obligation to provide clarification after this date.

Note: The Secretariat will not be responsible for non-receipt/non-delivery of the Bid documents due to any reason whatsoever.

Any complaints regarding the Secretariat’s tender must be directed to the following email: Tender.Complaints@forumsec.org. This email address will forward your complaint to a person that is independent and removed from the tender process. Complaints must be well founded and should not be used as a mechanism for notifying displeasure with the outcome of a tender award. Further information on making a complaint can be found on the Policies & Information page at http://tenders.forumsec.org.

In the event that further information is required by the Secretariat in relation to the tender for consultancy, the Secretariat reserves the right to seek the required information without the need for calling for resubmission of proposals.