Tender Advertisement #1380683

INVITATION TO TENDER

INCLUSION IN THE PACIFIC ISLANDS FORUM (PIF) PANEL OF VENDORS

Background

Update and refresh the PIF Panel of Vendors (the “Panel”) for a maximum term of 3 years.

Purpose

Create a pool of qualified and reliable Vendors that will be privy to contract opportunities for the provision of services and products for the PIF for the period commencing August 2023 and ending July 2026.

The following categories are of interest for the PIF;

1. Project Managers
2. Civil & Structural Engineers
3. Geotechnical Engineers
4. Architects
5. Designers
6. Building Services Engineers
7. Quantity Surveyors
8. Land Surveyors
9. Valuers
10. Property & Facility Managers
11. Building Contractors
12. Civil Works Contractors
13. Waterproofing & Membranes
14. Pumps & Plumbing
15. Steel Fabricators
16. Aluminium & Glass
17. Joinery Fabricators
18. Upholsters
19. Fire Protection Services
20. Electrical Services
21. Mechanical Services
22. Generator & Power
23. Solar & Renewable Energy Contractors
24. Security Services
25. Data & Communications
26. Electronic Security Systems
27. Lifts & Mechanical Platforms
28. Building Management Systems
29. Catering Services
30. Catering Supplies & Equipment
31. Tents, Awnings & Marquees
32. Static Security
33. Pest Control & Hygiene
34. Cleaning Services
35. Sanitation and Waste Disposal
36. Office Stationery, Furniture & Equipment Suppliers
37. Sanitary & Hygiene Suppliers
38. White Goods, Linens & Fabrics
39. Merchants
40. Hardware Suppliers
41. Safety Equipment Suppliers
42. Garden, Landscaping & Horticulture
43. Tiles, Vinyl, Carpets & Flooring
44. Doors & Windows
45. Blinds, Panels & Screens
46. Signage Fabricators
47. Flag Suppliers
48. Automotive & Motor Vehicle Merchants
49. Small Engines & Repairs
50. Elevated Moving Platforms

Terms of Reference

As set out under the Terms of Reference (TOR) document which can be downloaded from www.tenders.net/forumsec.

1. Detailed Company Profile
2. Directors CV and Statement of Position
3. Articles/Memorandum of Association
4. FNPF Compliance letter*
5. Certificate of Re-registration of company*
6. Tax Compliance Certificate*
7. Certificate of VAT Registration*
8. OHS Company Policy Statement*
9. Insurance Covers held*
10. Certificate of Exemption (provisional tax)
11. Current Resource capabilities
12. Current Work commitments
13. List of significant past Projects undertaken & role
14. Written Recommendations from 3 reputable Referees

* indicates mandatory document for submission to be considered compliant.

HOW TO APPLY

Submissions should be titled:

EXPRESSION OF INTEREST FOR INCLUSION IN THE PACIFIC ISLANDS FORUM (PIF) PANEL OF VENDORS 2023 - 2026

Method of Submissions:

Submissions must be forwarded in PDF format following the instructions at www.tenders.net/forumsec

Note: Tenders must be submitted with all the required documents outlined in the TOR.

It is mandatory for all documents highlighted as mandatory in the TOR to be submitted.

Failure to do so will result in automatic disqualification of your tender.

The electronically submitted documents should be converted to the PDF format.

Deadline for Submissions:

Submissions need to reach the Secretariat by 2:30 pm 21st July 2023

Late or incomplete tenders will not be considered.

Questions and Answers

All queries or request for information must be submitted via the Question and Answer Forum at www.tenders.net/forumsec . Tenderers may submit questions in writing to the mentioned Question and Answer Forum before the stated “deadline for requesting clarifications” 18th July 2023.

The PIF has no obligation to provide clarification after this date.

Note: The PIF will not be responsible for non-receipt/non-delivery of the Bid documents due to any reason whatsoever.

Any complaints regarding the PIF’s tender must be directed to the following email: Tender.Complaints@forumsec.org. This email address will forward your complaint to a person that is independent and removed from the tender process. Complaints must be well founded and should not be used as a mechanism for notifying displeasure with the outcome of a tender award. Further information on making a complaint can be found on the Policies & Information page at http://tenders.forumsec.org.

In the event that further information is required by the Secretariat in relation to the tender for consultancy, the Secretariat reserves the right to seek the required information without the need for calling for resubmission of proposals.