Tender Advertisement #1482473

PACIFIC ISLANDS FORUM SECRETARIAT
Excelling together for the People of the Pacific

REQUEST FOR TENDER
2025 Online Recruitment Software
1. Introduction
The Pacific Islands Forum Secretariat (the Secretariat) is seeking submissions from reputable and suitably qualified/experienced service providers to provide online recruitment software that can streamline manual recruitment processes of advertising, data entry, shortlisting and candidate communication.
A Terms of Reference for the “2025 Online Recruitment” may be downloaded through www.tenders.net/forumsec.

2. Content of Tender Submissions
All correspondence and documents related to the tender exchanged by the tenderer and the Contracting Authority must be written in English. The tender must comprise of a Technical offer and a Financial offer, which must be submitted in one envelope/labelling (refer to Section 4 – Submission of Tenders).
2.1. Technical offer
The Technical offer template can be downloaded through www.tenders.net/forumsec. The Technical offer must complete the following sections:
i. Tenderer’s details
ii. Relevant Experience of the Firm
iii. Qualification and Relevant Experience of HR Consultant
iv. Effectiveness of Proposed Methodology and Proposed Timeframes
2.2. Financial offer
The Financial offer must be presented as an amount in Fijian Dollars (FJD) and must be submitted using the template downloadable via www.tenders.net/forumsec
Tenderers are reminded that the maximum budget available for this contract is FJD 90,000 split over three years (FJD (30,000 / year) with agreed contractual payment periods. Payments under this contract will be made in the currency of the tender.
3. Evaluation of Tenders
3.1. Evaluation of technical offers
The quality of each technical offer will be evaluated in accordance with the technical scoring criteria and the weighting detailed below:
3.2. Evaluation of financial offers
Upon completion of the technical evaluation, the financial offers will be opened. Tenders exceeding the maximum budget available for the contract will be eliminated.
3.3. Choice of selected tenderer
The best value for money is established by weighing technical quality against price on an 80/20 basis.

4. Submission of Tenders
4.a. Title – Submission of Tender:

2025 Online Recruitment
Pacific Islands Forum Secretariat
Private Mail Bag
Suva, FIJI
4.b. Method of Submissions:
Submissions must be forwarded in PDF format following the instructions at www.tenders.net/forumsec
Note: Tenders must be submitted with clear labelling of the technical offer and the financial offer. The Technical Offer documents must be saved and submitted clearly labelled “A. Technical Offer”. Financial Offer documents must be saved and submitted clearly labelled “B. Financial Offer”.
The electronically submitted documents should be converted to the PDF format. Please note that the maximum email file size allowed is 10mbs.

4.c. Deadline for Submissions:
Submissions need to reach the Secretariat by 4:00pm on Friday 18 October 2024 (Fiji time).
Late or incomplete tenders will not be considered.
4.d. Questions and Answers
All queries or request for information must be submitted via the Question and Answer Forum at www.tenders.net/forumsec. Tenderers may submit questions in writing to the mentioned Question and Answer Forum before 5:00pm on 30 September 2024, Fiji time. The Secretariat has no obligation to provide clarification after 4:00pm on 11 October 2024.
Note: The Secretariat will not be responsible for non-receipt/non-delivery of the Bid documents due to any reason whatsoever.

Any complaints regarding the Secretariat’s tender must be directed to the following email: Tender.Complaints@forumsec.org. This email address will forward your complaint to a person that is independent and removed from the tender process. Complaints must be well founded and should not be used as a mechanism for notifying displeasure with the outcome of a tender award. Further information on making a complaint can be found on the Policies & Information page at http://tenders.forumsec.org.
In the event that further information is required by the Secretariat in relation to the tender for consultancy, the Secretariat reserves the right to seek the required information without the need for calling for resubmission of proposals.