Tender Advertisement #1482858

REQUEST FOR TENDER (Open Tender )
Supply and Commission and e-procurement system for PIFS
Background
The Procurement Unit which is part of Finance Department comes under the policy ambit of the Corporate and Services Department of the Pacific Islands Forum Secretariat. Other units managed by Finance include:
• Finance, including Payroll.
• Budget Management
The Secretariat’s procurement system is founded on the key principles of value for money, probity, responsible financial management, fair and consistent dealings, and transparency. The Secretariat believes that promoting fair and open competition is the fairest and most cost-effective means by which to acquire goods, services, and capital works from external sources.
Purpose
The overall objective for an e-procurement is to streamline and automate the procurement function at the Secretariat. This includes digitizing manual processes, improving supplier engagement and collaboration, enabling better data analysis and reporting, and enhancing compliance and risk management. By implementing an eprocurement system, the Secretariat expects to achieve greater control over its procurement operations, enhance its procurement strategy, and drive better business outcomes.

Scope of Work
To develop an e-procurement application as per specifications set out under the Terms of Reference (TOR) document which can be downloaded from www.tenders.net/forumsec.







HOW TO APPLY
Submissions should be entitled:
REQUEST FOR TENDER (Open Tender) – Supply & Commissioning an e-procurement system for PIFS.
Method of Submissions:
Submissions must be forwarded in PDF format following the instructions at www.tenders.net/forumsec
Note: Tenders must be submitted with clear labelling of the technical offer and the financial offer. The Technical Offer documents must be saved and submitted clearly labelled “A. Technical Offer”. Financial Offer documents must be saved and submitted clearly labelled “B. Financial Offer”.
The electronically submitted documents should be converted to the PDF format.
"Attention Bidders:
We would like to inform you that if you have already submitted your application, there is no need to reapply. Your initial submission is already being considered, and we appreciate your interest and participation.
Thank you for your understanding and cooperation.
Deadline for Submissions:
Submissions need to reach the Secretariat by 4.00pm, Tuesday, 22nd October, 2024.
Late or incomplete tenders will not be considered.
Questions and Answers
All queries or request for information must be submitted via the Question and Answer Forum at www.tenders.net/forumsec . Tenderers may submit questions in writing to the mentioned Question and Answer Forum before the stated “deadline for requesting clarifications” Tuesday, 15th October, 2024. The Secretariat has no obligation to provide clarification after this date.
Note: The Secretariat will not be responsible for non-receipt/non-delivery of the Bid documents due to any reason whatsoever.

Any complaints regarding the Secretariat’s tender must be directed to the following email: Tender.Complaints@forumsec.org. This email address will forward your complaint to a person that is independent and removed from the tender process. Complaints must be well founded and should not be used as a mechanism for notifying displeasure with the outcome of a tender award. Further information on making a complaint can be found on the Policies & Information page at http://tenders.forumsec.org.
In the event that further information is required by the Secretariat in relation to the tender for consultancy, the Secretariat reserves the right to seek the required information without the need for calling for resubmission of proposals.