Tender Advertisement #1513394

RECRUITMENT OF A FINANCE AND ADMIN CONSULTANT (AID-FOR-TRADE)

The Pacific Islands Forum Secretariat (PIFS) is inviting tenders from interested English-speaking applicants for the position of an Admin and Finance Consultant (Aid-for-Trade).

The main activities for this assignment include (1) Facilitating memo approvals; (2) Planning and managing logistics for events; (3) Maintaining a proper filing system; (4) Processing administrative documents; (5) Managing finances of the PIF Geneva Office; (6) Supporting budget preparation, financial reporting, and audits; (7) Ensuring compliance with financial rules and budgets; and (8) Building capacity of relevant staff in administrative and financial processes.

We are looking for an English-speaking consultant with recognized qualifications in Finance, Accounting, Business Administration, with experience in in administrative and financial management roles, strong organizational and computer skills, and preferably with experience in Pacific countries and regional institutions.

The consultancy is expected to commence on 12 April 2025 and conclude no later than 31 December 2027. The consultancy will be for 600 working days, with possible extension subject to performance review, continued need, and funding. The Terms of Reference (ToR) for this Consultancy can be downloaded at: www.tenders.net/forumsec.

INFORMATION

Only applicants who meet the following criteria are eligible to take part in tenders issued by the Secretariat:
• Are financially solvent and able to conduct business operations in a professional and successful manner;
• Are not involved in any court proceedings which may affect their ability to conduct business or deliver the services tendered; and
• Do not appear on the World Bank’s listing of ineligible firms.

HOW TO APPLY

Method of Submissions:

Tender applications comprising cover letter, résumé, description of how the applicant meets requirements, referees, copies of academic qualifications and proposed fees are to be submitted in PDF format following the instructions at www.tenders.net/forumsec.

All applicants will need to register at www.tenders.net/forumsec to make a submission.

Deadline for Submissions:

Submissions need to reach the Secretariat by 11.59pm on 16 March 2025 (Fiji time).

Late or incomplete tenders will not be considered.

All queries or requests for information must be submitted via the Question-and-Answer Forum on www.tenders.net/forumsec before 5pm on 7 March 2025 (Fiji time).

All queries will be responded to via the Question-and-Answer Forum on www.tenders.net/forumsec before 5pm on 12 November 2025 (Fiji time).

Note:

The Secretariat will not be responsible for non-receipt/non-delivery of the submissions due to any reason whatsoever.

Any complaints regarding the Secretariat’s tender must be directed to the following email: Tender.Complaints@forumsec.org. This email address will forward your complaint to a person that is independent and removed from the tender process. Complaints must be well founded and should not be used as a mechanism for notifying displeasure with the outcome of a tender award.

In the event that further information is required by the Secretariat in relation to the tender for consultancy, the Secretariat reserves the right to seek the required information without the need for calling for resubmission of proposals.