Tender Advertisement #923467

REQUEST FOR TENDER
REF: TA04
MONITORING AND EVALUATION FRAMEWORK: NON-STATE ACTOR (NSA) PROGRAMME

1. Introduction

The Pacific Islands Forum Secretariat (PIFS) through the EU funded “Strengthening Non-State Actors Engagement in Regional Policy Development and Implementation Programme” is seeking submissions from reputable and suitably qualified/experience service providers to develop a ‘Monitoring and Evaluation Framework”.
A Terms of Reference for the “Monitoring and Evaluation Framework: Non-State Actor (NSA) Programme” is downloadable through the following link: www.tenders.net/forumsec

2. Content of Tender Submissions

All correspondence and documents related to the tender exchanged by the tenderer and the Contracting Authority must be written in English. The tender must comprise of a Technical offer and a Financial offer, which must be submitted in separate envelopes/labelling (refer to Section 3 – Evaluation of Tenders).
2.1. Technical offer

The Technical offer template can be downloaded by using the link on www.tenders.net/forumsec. The Technical offer must complete the following sections:
I. Tenderer’s details
II. Relevant Experience
III. Qualification and Relevant Experience of Individual
IV. Effectiveness of Proposed Methodology and Proposed Timeframes
2.2. Financial offer

The Financial offer must be presented as an amount in Fijian Dollars (FJD) and must be submitted using the template downloadable by going onto the link: www.tenders.net/forumsec
Tenderers are reminded that the maximum budget available for this contract is FJD 10,000. Payments under this contract will be made in the currency of the tender.

3.Evaluation of Tenders

3.1.Evaluation of technical offers
The quality of each technical offer will be evaluated in accordance with the technical scoring criteria and the weighting detailed below:
Maximum Scores
Organisation and methodology
Proposed methodology 40
Proposed timeframes 10

Sub-total score for Organisation and methodology 50
Proposed Project team
Relevant Working Experience specifically in design and development of Monitoring and Evaluation Frameworks 25
Relevant Professional Experience 25
Sub-total score for Proposed Project team 50

Overall total score 100


3.2. Evaluation of financial offers

Upon completion of the technical evaluation, the financial offers will be opened. Tenders exceeding the maximum budget available for the contract will be eliminated.

3.3. Choice of selected tenderer

The final selection of the preferred service provider will be established by weighing technical quality against price on an 80/20 basis.

4. Indicative Timelines

Deadline for requesting clarification from the Contracting Authority Monday, 12th December 20165.00pm Fiji Time

Last date for the Contracting Authority to issue clarification, Wednesday 14th December 2016

Deadline for submitting tenders Thursday, 22nd December 2016 5.00pm Fiji Time

Completion date for evaluating tenders Wednesday,11th January 2017

Notification of award Friday 13th January, 2017

Contract signature Friday 20th January, 2017

Start dateMonday 23rd January, 2017

Submission of Tenders

5.a. Title – Submission of Tender:

TA04 Activity Coordinator
NSA Programme
Pacific Islands Forum Secretariat
Private Mail Bag
Suva,
FIJI
5.b. Method of Submissions:

Submissions must be forwarded in PDF format following the instructions at www.tenders.net/forumsec
Note: Tenders must be submitted with clear labelling of the technical offer and the financial offer. The Technical Offer documents must be saved and submitted clearly labelled “A. Technical Offer”. Financial Offer documents must be saved and submitted clearly labelled “B. Financial Offer”.
The electronically submitted documents should be converted to the PDF format. Please note that the maximum email file size allowed is 10mbs.

5.c. Deadline for Submissions:

Submissions need to reach the Secretariat by Thursday 22nd December 2016, 5.00pm Fiji Time.
Late or incomplete tenders will not be considered.

5.d. Questions and Answers

All queries or request for information must be submitted via the Question and Answer Forum at www.tenders.net/forumsec . Tenderers may submit questions in writing to the mentioned Question and Answer Forum up to 7 working days before the deadline for submission of tenders (Monday 12th December 2016). The Secretariat has no obligation to provide clarification after this date.
Note: The Secretariat will not be responsible for non-receipt/non-delivery of the Bid documents due to any reason whatsoever.

Any complaints regarding the Secretariat’s tender must be directed to the following email: Tender.Complaints@forumsec.org. This email address will forward your complaint to a person that is independent and removed from the tender process. Complaints must be well founded and should not be used as a mechanism for notifying displeasure with the outcome of a tender award.

In the event that further information is required by the Secretariat in relation to the tender for consultancy, the Secretariat reserves the right to seek the required information without the need for calling for resubmission of proposals.