Tender Advertisement #927061

REQUEST FOR TENDER
REF: TA04
MONITORING AND EVALUATION FRAMEWORK: NON-STATE ACTOR (NSA) PROGRAMME

1. Introduction
The Pacific Islands Forum Secretariat (PIFS) through the EU funded “Strengthening Non-State Actors Engagement in Regional Policy Development and Implementation Programme” is seeking submissions from reputable and suitably qualified/experience service providers to develop a ‘Monitoring and Evaluation Framework”.
A Terms of Reference for the “Monitoring and Evaluation Framework: Non-State Actor (NSA) Programme” is downloadable through the following link: www.tenders.net/forumsec

2. Content of Tender Submissions
All correspondence and documents related to the tender exchanged by the tenderer and the Contracting Authority must be written in English. The tender must comprise of a Technical offer and a Financial offer, which must be submitted in separate envelopes/labelling (refer to Section 3 – Evaluation of Tenders).
2.1. Technical offer
The Technical offer template can be downloaded by using the link on www.tenders.net/forumsec.
The Technical offer must complete the following sections:
I. Tenderer’s details
II. Relevant Experience
III. Qualification and Relevant Experience of Individual
IV. Effectiveness of Proposed Methodology and Proposed Timeframes
2.2. Financial offer
The Financial offer must be presented as an amount in Fijian Dollars (FJD) and must be submitted using the template downloadable by going onto the link: www.tenders.net/forumsec
3. Evaluation of Tenders
3.1. Evaluation of technical offers
The quality of each technical offer will be evaluated in accordance with the technical scoring criteria and the weighting detailed below:
Maximum Scores
Organisation and methodology
Proposed methodology 40
Proposed timeframes 10
Sub-total score for Organisation and methodology 50

Proposed Project team
Relevant Working Experience specifically in design and development of Monitoring and Evaluation Frameworks 25
Relevant Professional Experience 25
Sub-total score for Proposed Project team 50
Overall total score 100


3.2. Evaluation of financial offers
Upon completion of the technical evaluation, the financial offers will be opened. Tenders exceeding the maximum budget available for the contract will be eliminated.
3.3. Choice of selected tenderer
The final selection of the preferred service provider will be established by weighing technical quality against price on an 80/20 basis
4. Indicative Timelines

DATE TIME*
Deadline for requesting clarification from the Contracting Authority, Wednesday, 18 January 2017 5.00pm Fiji Time
Last date for the Contracting Authority to issue clarification Wednesday 20 January, 2017
Deadline for submitting tenders Wednesday, 25th January 2017 5.00pm Fiji Time
Completion date for evaluating tenders Friday, 27th January 2017
Notification of award Friday 28th January 2017
Contract signature 30th January 2017
Start date 01 February 2017

5. GENERAL TERMS AND CONDITIONS
Interested bidders are encouraged to provide written submissions including capability statements for the firm, a copy of your curriculum vitae of key staff assigned to the task as well as confirmation that the firm and/or key staff are not aware of any conflict of interest which may exist and a financial proposal in Fiji Dollars (FJD).

a) Bidder Ability:
By submitting a response to this “Request for Tender” (RFT) the bidder warrants that:
• the bidder has the necessary skill, knowledge, experience and resources to comply with this RFT and capable of successfully completing the project. In particular, the bidder will ensure that it will have the requisite staff available to meet the statutory timeframes for the Secretariat’s audit.
• The bidder meets relevant regulatory/statutory requirements for the jurisdiction in which the PT& I Office is based.
• In addition the bidder warrants that the bidder is not subject to any legal or regulatory process that may result in the de-registration of the bidder.

b) Language:
The bidder response must be in English.
c) Amendments:
Should the bidder become aware of any discrepancy, error or omission in the document submitted, and the bidder wishes to lodge a correction or provide additional information, that material must be in writing and lodged prior to the evaluation of the RFT responses

HOW TO APPLY

2.a. Title – Submission of Tender:

TA04 Activity Coordinator
NSA Programme
Pacific Islands Forum Secretariat
Private Mail Bag
Suva,
FIJI
2.b. Method of Submissions:
Submissions must be forwarded in PDF format following the instructions at www.tenders.net/forumsec
Note: Tenders must be submitted with clear labelling of the technical offer and the financial offer. The Technical Offer documents must be saved and submitted clearly labelled “A. Technical Offer”. Financial Offer documents must be saved and submitted clearly labelled “B. Financial Offer”.
The electronically submitted documents should be converted to the PDF format. Please note that the maximum email file size allowed is 10mbs.

2.c. Deadline for Submissions:
Submissions need to reach the Secretariat by Wednesday 25th January 2017, 5.00pm Fiji Time.
Late or incomplete tenders will not be considered.
2.d. Questions and Answers
All queries or request for information must be submitted via the Question and Answer Forum at www.tenders.net/forumsec . Tenderers may submit questions in writing to the mentioned Question and Answer Forum up to 7 working days before the deadline for submission of tenders (Monday 17th January 2016).
The Secretariat has no obligation to provide clarification after this date.
Note: The Secretariat will not be responsible for non-receipt/non-delivery of the Bid documents due to any reason whatsoever.

Any complaints regarding the Secretariat’s tender must be directed to the following email: Tender.Complaints@forumsec.org. This email address will forward your complaint to a person that is independent and removed from the tender process. Complaints must be well founded and should not be used as a mechanism for notifying displeasure with the outcome of a tender award. Further information on making a complaint can be found on the Policies & Information page at http://tenders.forumsec.org.
In the event that further information is required by the Secretariat in relation to the request for tender, the Secretariat reserves the right to seek the required information without the need for calling for resubmission of proposals.