Tender Advertisement #927884

REQUEST FOR TENDER

REF: TA/06

Mid Term Review: NON-STATE ACTOR (NSA) PROGRAMME

Introduction

The Pacific Islands Forum Secretariat (PIFS) through the EU funded “Strengthening Non-State Actors Engagement in Regional Policy Development and Implementation Programme” is seeking submissions from reputable and suitably qualified/experience service providers to conduct a Mid-Term Review.

A Terms of Reference for the Mid-Term Review: Non-State Actor (NSA) Programme” is downloadable through the following link: www.tenders.net/forumsec


Content of Tender Submissions

2. All correspondence and documents related to the tender exchanged by the tenderer and the Contracting Authority must be written in English. The tender must comprise of a Technical offer and a Financial offer, which must be submitted in separate envelopes/labelling (refer to Section 3 – Evaluation of Tenders).

2.1. Technical offer

The Technical offer template can be downloaded by using the link on www.tenders.net/forumsec. The Technical offer must complete the following sections:

I. Tenderer’s details
II. Qualifications and Relevant Experience of the Service Provider
III. Proposed Methodology and Proposed Timeframes

2.2. Financial offer

The Financial offer must be presented as an amount in Fijian Dollars (FJD) and must be submitted using the template downloadable by going onto the link: www.tenders.net/forumsec.

Tenderers are reminded that the maximum budget available for this contract is FJD 80,000. This is a global price and should include the costs of any project related travel. Payments under this contract will be made in the currency of the tender.


3. Evaluation of Tenders

3.1. Evaluation of technical offers

The quality of each technical offer will be evaluated in accordance with the technical scoring criteria and the weighting detailed below:

Maximum Scores
Organisation and methodology
Proposed methodology 40
Proposed timeframes 10
Sub-total score for Organisation and methodology 50
Service Provider Skills and Experience
Relevant Working Experience specifically in conducting program evaluations 25
Relevant Professional Experience and Skills set 25
Sub-total score for Proposed Project team 50
Overall total score 100

3.2. Evaluation of financial offers

Upon completion of the technical evaluation, the financial offers will be opened. Tenders exceeding the maximum budget available for the contract will be eliminated.

3.3. Choice of selected tenderer

The final selection of the preferred service provider will be established by weighing technical quality against price on an 80/20 basis.


4. Indicative Timelines

Deadline for requesting clarification from the Contracting Authority on Wednesday, 25th January 2017 at 5.00pm Fiji Time.
Last date for the Contracting Authority to issue clarification on Wednesday 1st February 2017.

Deadline for submitting tenders on Wednesday, 15th February 2017 5.00pm Fiji Time.

Completion date for evaluating tenders on Friday, 17th February 2017.

Notification of award on Monday 20th February 2017.

Contract signature on Monday 27th February 2017.

Start date in March 2017


5. General Terms and Conditions

Interested bidders are encouraged to provide written submissions including capability statements for the firm, a copy of your curriculum vitae of key staff assigned to the task as well as confirmation that the firm and/or key staff are not aware of any conflict of interest which may exist and a financial proposal in Fiji Dollars (FJD).

Bidder Ability:

By submitting a response to this “Request for Tender” (RFT) the bidder warrants that:

I. The bidder has the necessary skill, knowledge, experience and resources to comply with this RFT and capable of successfully completing the project.
II. The bidder meets relevant regulatory/statutory requirements for the jurisdiction in which the PIFS - NSA Programme is based.
III. In addition the bidder warrants that the bidder is not subject to any legal or regulatory process that may result in the de-registration of the bidder.

Language:
The bidder response must be in English.

Amendments:
Should the bidder become aware of any discrepancy, error or omission in the document submitted, and the bidder wishes to lodge a correction or provide additional information, that material must be in writing.


6. Submission of Tenders

6.a. Title – Submission of Tender:

Activity Coordinator
NSA Programme
Pacific Islands Forum Secretariat
Private Mail Bag
Suva, FIJI

6.b. Method of Submissions:

Submissions must be forwarded in PDF format following the instructions at www.tenders.net/forumsec.

Note: Tenders must be submitted with clear labelling of the technical offer and the financial offer. The Technical Offer documents must be saved and submitted clearly labelled “A. Technical Offer”. Financial Offer documents must be saved and submitted clearly labelled “B. Financial Offer”.

The electronically submitted documents should be converted to the PDF format. Please note that the maximum email file size allowed is 10mbs.

6.c. Deadline for Submissions:

Submissions need to reach the Secretariat by Wednesday, 15th February 2017, 5.00pm Fiji Time.

Late or incomplete tenders will not be considered.

6.d. Questions and Answers

All queries or request for information must be submitted via the Question and Answer Forum at www.tenders.net/forumsec . Tenderers may submit questions in writing to the mentioned Question and Answer Forum before the stated “deadline for requesting clarifications” Wednesday, 25th January 2017.

The Secretariat has no obligation to provide clarification after this date.

Note: The Secretariat will not be responsible for non-receipt/non-delivery of the Bid documents due to any reason whatsoever.

Any complaints regarding the Secretariat’s tender must be directed to the following email: Tender.Complaints@forumsec.org. This email address will forward your complaint to a person that is independent and removed from the tender process. Complaints must be well founded and should not be used as a mechanism for notifying displeasure with the outcome of a tender award.

Further information on making a complaint can be found on the Policies & Information page at http://tenders.forumsec.org. In the event that further information is required by the Secretariat in relation to the tender for consultancy, the Secretariat reserves the right to seek the required information without the need for calling for re-submission of proposals.