Tender Advertisement #942600

REQUEST FOR TENDER

Design and Facilitation - Regional Civil Society Forum 2017

The Pacific Islands Forum Secretariat (PIFS) through the EU funded “Strengthening Non-State Actors Engagement in Regional Policy Development and Implementation Programme” is seeking submissions from reputable and suitably qualified/experienced service providers to provide design and facilitation services for the Regional Civil Society Organization Forum to take place in Suva, Fiji in August 2017. The role is a short term engagement specifically for the facilitation of the event in August with some preparatory tasks in coordinating event design.

Key tasks include:

• Event program design, in consultation with stakeholders
• Facilitation of the CSO Forum
• Coordination support for linked activities

Please refer to the Terms of Reference for a more detailed description.

1. Instructions for applicants

Applicants interested in this role are asked to prepare a short document (2 pages) outlining:

- Experience relating to coordination and/or facilitation of CSO Events
- Understanding of regional policy processes
- Experience working with a diverse range of CSOs
- Concept of how you would approach this task with specific plans around (1) consultation on processes – selection, agenda setting; (2) design; and (3) facilitation)
- Estimated input time required over the period April – August 2017

Note: Respondents should attach their CV.

2. General Terms and Conditions

Interested applicants are encouraged to provide written submissions including capability statements for the firm, a copy of your curriculum vitae of key staff assigned to the task as well as confirmation that the firm and/or key staff are not aware of any conflict of interest which may exist and a financial proposal in Fiji Dollars (FJD).

Bidder Ability:

By submitting a response to this “Request for Tender” (RFT) the applicant warrants that:

I. The applicant has the necessary skill, knowledge, experience and resources to comply with this RFT and capable of successfully completing the project.
II. The applicant meets relevant regulatory/statutory requirements for the jurisdiction in which the PIFS - NSA Programme is based.
III. In addition the applicant warrants that the applicant is not subject to any legal or regulatory process that may result in the de-registration of the applicant.

Language:

The applicant response must be in English.

Amendments:

Should the applicant become aware of any discrepancy, error or omission in the document submitted, and the applicant wish to lodge a correction or provide additional information, that material must be in writing.

3. Submission of Tenders

Submissions should be entitled:

Request for Tender – Facilitation of Regional Civil Society Organization Forum 2017

Method of Submissions:

Submissions must be forwarded in PDF format following the instructions at www.tenders.net/forumsec

Note: Tenders must be submitted with clear labelling of the technical offer and the financial offer. The Technical Offer documents must be saved and submitted clearly labelled “A. Technical Offer”. Financial Offer documents must be saved and submitted clearly labelled “B. Financial Offer”.

The electronically submitted documents should be converted to the PDF format. Please note that the maximum email file size allowed is 10mbs.

Deadline for Submissions:

Submissions need to reach the Secretariat by Friday, 19th May 2017, 5.00pm Fiji Time.

Late or incomplete tenders will not be considered.

Questions and Answers

All queries or request for information must be submitted via the Question and Answer Forum at www.tenders.net/forumsec . Tenderers may submit questions in writing to the mentioned Question and Answer Forum before the stated “deadline for requesting clarifications” Friday, 12th May 2017. The Secretariat has no obligation to provide clarification after this date.

Note: The Secretariat will not be responsible for non-receipt/non-delivery of the Bid documents due to any reason whatsoever.

Any complaints regarding the Secretariat’s tender must be directed to the following email: Tender.Complaints@forumsec.org. This email address will forward your complaint to a person that is independent and removed from the tender process. Complaints must be well founded and should not be used as a mechanism for notifying displeasure with the outcome of a tender award. Further information on making a complaint can be found on the Policies & Information page at http://tenders.forumsec.org.

In the event that further information is required by the Secretariat in relation to the tender for consultancy, the Secretariat reserves the right to seek the required information without the need for calling for resubmission of proposals.