Tender Advertisement #946920

REQUEST FOR TENDER

Online Recruitment System

1. Introduction

The Pacific Islands Forum Secretariat (the Secretariat) is seeking submissions from reputable and suitably qualified/experienced service providers to supply online recruitment for the Secretariat.

A Terms of Reference for the “Online Recruitment” may be downloaded through www.tenders.net/forumsec.

2. Content of Tender Submissions

All correspondence and documents related to the tender exchanged by the tenderer and the Contracting Authority must be written in English. The tender must comprise of a Technical offer and a Financial offer, which must be submitted in separate labelling (refer to Section 3 – Evaluation of Tenders).

2.1. Technical offer
The Technical offer template can be downloaded through www.tenders.net/forumsec. The Technical offer must complete the following sections:
I. Tenderer’s details
II. Relevant Experience of the Firm
III. Cost Effectiveness and Qualification and Relevant Experience of Staff
IV. Effectiveness of Proposed Methodology and Proposed Timeframes

2.2. Financial offer
The Financial offer must be presented as an amount in Fijian Dollars (FJD) and must be submitted using the template downloadable via www.tender.net/forumsec

3. Evaluation of Tenders

3.1. Evaluation of technical offers
The quality of each technical offer will be evaluated in accordance with the technical scoring criteria and the weighting detailed below:

3.2. Evaluation of financial offers
Upon completion of the technical evaluation, the financial offers will be opened. Tenders exceeding the maximum budget available for the contract will be eliminated.

3.3. Choice of selected tenderer
The best value for money is established by weighing technical quality against price on an 80/20 basis.

4. Indicative Timelines
DATE TIME*
Deadline for requesting clarification 21 June 2017 5.00pm Fiji Time
Last date to issue clarification 26 June 2017 -
Deadline for submitting tenders 12 July 2017 -
Completion date for evaluating technical offers 14 July 2017 -
Notification of award 17 July 2017 -
Contract signature 20 July 2017 -
Start date 24 July 2017 -

5. Submission of Tenders

5.a. Title – Submission of Tender:

Online Recruitment System

5.b. Method of Submissions:

Submissions must be forwarded in PDF format following the instructions at www.tenders.net/forumsec

Note: Tenders must be submitted with clear labelling of the technical offer and the financial offer. The Technical Offer documents must be saved and submitted clearly labelled “A. Technical Offer”. Financial Offer documents must be saved and submitted clearly labelled “B. Financial Offer”.

The electronically submitted documents should be converted to the PDF format. Please note that the maximum email file size allowed is 10mbs.

5.c. Deadline for Submissions:

Submissions need to reach the Secretariat by Wednesday 12 July, 2017.
Late or incomplete tenders will not be considered.

5.d. Questions and Answers

All queries or request for information must be submitted via the Question and Answer Forum at www.tenders.net/forumsec . Tenderers may submit questions in writing to the mentioned Question and Answer Forum up to 5 working days before the deadline for submission of tenders (26 June 2017). The Secretariat has no obligation to provide clarification after this date.

Note: The Secretariat will not be responsible for non-receipt/non-delivery of the Bid documents due to any reason whatsoever.

Any complaints regarding the Secretariat’s tender must be directed to the following email: Tender.Complaints@forumsec.org. This email address will forward your complaint to a person that is independent and removed from the tender process. Complaints must be well founded and should not be used as a mechanism for notifying displeasure with the outcome of a tender award.

In the event that further information is required by the Secretariat in relation to the tender for consultancy, the Secretariat reserves the right to seek the required information without the need for calling for resubmission of proposals.