Tender Advertisement #1556771

Consultancy to Support Validation of the Organisation Review
REQUEST FOR PROPOSALS (RFP)
PIFS ORGANISATION REVIEW
The Pacific Islands Forum Secretariat (PIFS) is seeking proposals from a qualified consultancy to provide targeted support to its ongoing Organisation Review. The consultant will be engaged to collaborate closely with the internal Organisation Review Team (ORT) to validate the Current State Analysis, First Progress Report, and Final Report. They will also conduct data collection and analysis with our member countries about the scope of the review and conduct an international benchmarking exercise. Finally, the consultancy will provide expert advice on risk, governance, operations functions (HR, Finance, IT, Procurement and property management), approaches to prioritisation of work, future-state options.

The complete scope of the engagement is set out in Terms of Reference; in short it is proposed as approximately 40 days over three separate but related engagement milestones: Oct-Nov 2025; Feb-Mar 2026 and May 2026. The external consultancy’s role is to ensure robustness and completeness of findings, identify best-practice benchmarks, and advise on approaches to strengthen PIFS people, structure, systems, and processes. By contributing to the validation of the review and offering actionable recommendations, the consultant will help PIFS enhance our culture, governance, operational efficiency and effectiveness, and accountability.
This engagement is particularly timely as PIFS expands its overseas presence—including a recently established office in Palau and a planned office in Kiribati — alongside existing offices in Switzerland, China, Australia, and New Zealand, and individual staff stationed in the Federated States of Micronesia, Vanuatu, and Tonga. The successful bidder should possess substantial experience in auditing, organisational diagnostics, inter-governmental or regional institutions, and international benchmarking methodologies.
Interested parties must submit a written proposal in English, including a curriculum vitae and a financial proposal in FJD, demonstrating their capacity to fulfill the consultancy’s scope within the 15 working-day timeframe.
The more detailed description of the work is set out under the Terms of Reference (TOR) document which can be downloaded from www.tenders.net/forumsec.




HOW TO APPLY:
Submissions should be titled: Request for Proposal – Overseas Offices Review
Method of Submissions:
All interested parties must register at www.tenders.net and allow 24 hours to receive log-in credentials.
Submissions must be forwarded in PDF format following the instructions at www.tenders.net/forumsec
Note: Tenders must be submitted with clear labelling of the technical offer and the financial offer. The Technical Offer documents must be saved and submitted clearly labelled “A. Technical Offer”. Financial Offer documents must be saved and submitted clearly labelled “B. Financial Offer”.
The electronically submitted documents should be converted to the PDF format.
Deadline for Submissions:
Submissions need to reach the Secretariats by: 5.00pm, Friday, 26 September, 2025
Late or incomplete tenders will not be considered.
Questions and Answers
All queries or request for information must be submitted via the Question-and-Answer Forum at www.tenders.net/forumsec . Tenderers may submit questions in writing to the mentioned Question and Answer Forum before the stated “deadline for requesting clarifications” Friday, 19th of September, 25. The Secretariats have no obligation to provide clarification after this date.
Note: The Secretariats will not be responsible for non-receipt/non-delivery of the Bid documents due to any reason whatsoever.
Any complaints regarding the Secretariat’s tender must be directed to the following email: Tender.Complaints@forumsec.org. This email address will forward your complaint to a person that is independent and removed from the tender process. Complaints must be well founded and should not be used as a mechanism for notifying displeasure with the outcome of a tender award. Further information on making a complaint can be found on the Policies & Information page at http://tenders.forumsec.org.
In the event that further information is required by the Secretariats in relation to the tender for consultancy, the Secretariats reserve the right to seek the required information without the need for calling for resubmission of proposals.